Disclosure

Employee monitoring notice — template

A starting-point notice your client can adapt and give to staff before SnitchOS is deployed. Not legal advice — monitoring-disclosure and consent rules vary by state and country. Have the client's counsel review before use.

SnitchOS records input counts, not the keys or typed content. The agent runs as a visible Windows service that a local administrator can uninstall. Customers should still explain screenshots and other monitoring clearly before deployment.

Notice of Workplace Activity Monitoring

To support productivity, security, and the protection of company resources, [COMPANY] uses workforce-analytics software (SnitchOS) on company-owned devices. Effective [DATE], the following work activity may be recorded during working hours on managed devices:

  • Applications and websites used, and the active window title
  • Active vs. idle time and aggregate input volume (counts of keystrokes and mouse activity, never the actual keys typed)
  • Periodic screenshots of the work desktop, when enabled

What is not intentionally extracted as separate fields: keys pressed or typed content, clipboard or file contents, message bodies, audio, webcam data, saved passwords, URL query strings, or URL fragments. Screenshots, window titles, and URL paths may still display sensitive information.

Data is accessed only by authorized administrators for legitimate business purposes, is retained for [RETENTION PERIOD], and is handled per [COMPANY]'s data-protection policy. Questions: contact [HR / IT CONTACT].

By continuing to use company devices on or after [DATE] you acknowledge this notice.

Deployment checklist for the MSP

  • Have qualified counsel confirm the notice, acknowledgement, consent, and worker-rights requirements in every applicable jurisdiction.
  • Distribute the approved notice and record any required acknowledgement or consent before monitoring starts.
  • Make the stated retention period and screenshot policy match the actual tenant configuration.
  • Keep the signed notice on file with the engagement record.

See also: Deploy with your RMM · Security & disclosure posture